Company Summary

Pantos Logistics Canada Inc. provides top global logistics solutions to over 1,000 clients in services including Ocean, Air, E-Commerce, Trucking, Customs Brokerage, Warehousing, and Cargo Projects.

Job Summary

The Warehouse Administrator (Process & System Administration) is responsible for ensuring full alignment between system data and actual warehouse operations within a fast-paced battery manufacturing environment. This role focuses on maintaining data accuracy across customer-facing management systems and on-site activities, proactively identifying and resolving system or process discrepancies, and preventing data gaps related to warehouse operations.

The Administrator manages all warehouse-related data including inbound/outbound transactions, inventory records, documentation, equipment, and compliance materials. This position also supports the development of standardized operating procedures (SOPs), training and onboarding of new administrative staff, and continuous improvement of warehouse management processes.While primarily an administrative and system-focused role, periodic involvement in on-site verification is required, making a strong understanding of warehouse safety and operations essential.

Job Duties

• Ensure consistency and accuracy between system (SAP-based NERP and LSP systems) and physical warehouse operation.

• Regularly audit discrepancies between system data and on-site operations, identify root causes, and implement corrective actions.

• Actively resolve system-related issues impacting warehouse operations, data flow, or reporting accuracy.

• Maintain end-to-end data integrity for all warehouse transactions, ensuring no data gaps in operational records.

• Manage inbound and outbound transaction records, inventory movements, and stock adjustments.

• Manage warehouse assets and supply records, including tools, equipment, and consumables.

• Administer warehouse equipment management records and maintenance logs.

• Manage training documentation, including employee sign-off sheets and certification records.

• Maintain environmental, health, and safety (EHS) documentation relevant to warehouse operations.

• Perform additional administrative duties related to warehouse operations as required

• Propose standardized operational procedures (SOPs) for warehouse administration and data handling.

• Identify inefficiencies or risks within current administrative and operational processes and recommend improvements.

• Support continuous improvement initiatives related to data accuracy, reporting, and system usage.

• Serve as a liaison between warehouse operations, customer systems, and internal departments such as Production, Logistics, Quality, and Management.

• Communicate data-related issues, delays, or risks clearly and promptly to relevant stakeholders.

  
  

Job Requirements

• High school diploma or GED required; post-secondary education in logistics, supply chain, or a related field is an asset.

• Minimum 3 years of experience in warehouse administration, inventory control, or logistics operations.

• Strong experience working with ERP/WMS systems; SAP-based system experience is highly preferred.

• High attention to detail with strong data validation and reconciliation skills.

• Ability to analyze process gaps and propose standardized solutions.

• Understanding warehouse operations and safety requirements collaborative with both administrative and operational teams.

• Work in a warehouse and office-based environment, with periodic exposure to production and warehouse floors. Requires occasional on-site verification involving walking and standing.

Job Types: Full-time, Permanent

Pay: CA$45,000.00 - CA$56,000.00 per year

Benefits:

• Dental care

• Extended health care

• Life insurance

• On-site parking

• Paid time off

• RRSP match

• Vision care

Pantos Logistics Canada Inc. is committed to providing a barrier-free work environment in concert with the Accessibility for Ontarians with Disabilities Act. As such, Pantos Logistics Canada Inc. will make accommodations available to applicants with disabilities upon request during the recruitment process.